Routine Monitoring and Replacement Routine monitoring of equipment preventive maintenance can avoid many major equipment failures. Larry Anderson lists planning considerations that may reduce maintenance costs in the long run. When buying equipment, purchase common replacement parts at the same time. Maintenance contracts may give a false sense of security. Read contracts and warranties closely and know what is and is not covered. Make sure equipment is accessible in case repairs are necessary, and keep maintenance logs for all equipment. These logs can provide assessment data when further purchasing decisions are made. Some vendors lease computers with maintenance support and replacement built into the contract. Include basic maintenance in training sessions—for both staff and students—and find outside volunteers as a resource for low-cost or free service. 13